Packing for a business trip out of state necessitates a different strategy compared to packing for
vacations. For one, business travel requires you to be careful, efficient, and purposeful with what you
pack, knowing that you might be taking along important documents or office-issued electronics devices
with you. For another, if you’re only going on a short trip out of your state and need to be back soon,
you likely won’t be checking in a lot of luggage at the airport. Many out-of-state business travelers
choose to pack extremely light, with everything they need in their carry-on bags.

 What should you be packing in your luggage if you’re due for an out-of-state work event soon? Here’s a
list of travel essentials:

Business Attire

Good business attire is a must for your work trip. Even at the airport you should come prepared, dressed
in comfortable workwear that will present an image of professionalism to others from the get-go.
Looking sharp at the airport also makes it easier to transition from travel to work mode since you’re
already dressed the part.
 
While it ultimately depends on the nature of the business event and how many days you’ll be on
location, a good rule of thumb is to pack several items of corporate clothing made from fabric that won’t
wrinkle easily. Since you might be packing multiple pieces in your carry-on, it’s best to choose elegant-
looking clothes that you won’t need to iron. Moreover, the clothes you bring should be versatile and
easily mixed and matched, especially if you’re expected to stay at your event for a few days.
 
Leave some room, however, for clothing that’s flexible enough to be used in casual outfits. This is what
you can wear if you have the opportunity to hang out with colleagues or go sightseeing after hours.

Comfortable and Versatile Shoes

Choosing the right shoes can make or break your experience at out-of-state work events. You’ll likely be
going between a mix of business meetings and networking receptions, so versatility is essential in terms
of footwear.
Consider packing shoes that can serve multiple purposes. Given that you’ll be traveling, you can opt for
comfortable options like some smart-looking loafers or ballet flats. Since you’ll be going through security
and you can expect to be on your feet quite often, it won’t make sense to pack uncomfortably high
heels.

Accessories

Accessories can elevate your work event outfit and give you a polished, professional look. Whether you
prefer minimalistic jewellery or statement pieces, make sure the pieces you pack complement your
business attire.

Moreover, don’t forget to bring hosiery like sheer tights for women if your outfits consist of skirts and
dresses. These will complete your professional ensemble and provide you with additional warmth,
especially during colder months in a different state.

A Makeup Kit

For many professionals, maintaining a polished appearance is crucial at work events—more so at out-of-
state affairs where they might meet key people in their industry or in the national leadership of their
organization.

However, it wouldn’t be practical for you to bring all your usual makeup and styling products. Plus, if
you’ll be flying out, remember that there are size restrictions for liquids in your carry-on. Invest in travel-
sized containers that you can refill with your favorite products, and pack only the cosmetics you truly
need. Focus on versatile products that can allow you to create both daytime and evening looks with
ease.

A Laptop or Tablet

Technology plays a central role in modern work events, and you’re likely going to need a device to send
emails and take video calls from. But it may not be the practical thing to do to bring all of your devices
with you on your trip. Decide between a laptop and a tablet based on your specific needs. Laptops are
better for intensive work tasks, while tablets offer portability.

Power Banks and Other Electronic Accessories

Few things are as frustrating as a dead battery during an important meeting, seminar, or brainstorming
session. To stay connected and productive throughout your out-of-your-state work event, consider
investing in reliable power banks to keep your devices charged throughout the day.
Furthermore, don’t forget to bring the necessary adapters and cables for your devices. Keep them
organized in one accessory bag so that you’ll know exactly where to find them when needed.

A Portable Wi-Fi Hotspot

A reliable internet connection is vital for staying connected and productive during your work event.
Avoid the uncertainties and security risks of a public Wi-Fi connection by bringing your own portable
hotspot. Needless to say, it should already come with a plan that suits your data needs, especially if you
anticipate heavy internet usage during your trip.

Notebooks and Pens

While today’s conferences and work events rely on technology, don’t underestimate how often you
might rely on the power of old-school note-taking, especially when listening to a keynote speech or
taking down insights from a group sharing. Bring along your trusty notebook and pens for jotting down
ideas, notes, and reminders. In case of technical issues, “analogue” tools like pens and paper can be life
savers for note-taking.

Business Cards

Lastly, while it’s not required, you may want to bring a batch of business cards with you. Exchanging
business cards remains a timeless networking tradition, and a physical exchange may make you more
memorable to your new business contacts.

Prepare some well-designed business cards that reflect your brand and professionalism, and consider
updating them with a contemporary twist like including a QR code to your company website or digital
portfolio. Make sure all your cards are up to date in terms of your personal information and affiliation
with your company.

You’ll be all set for your next out-of-state business trip with these helpful packing recommendations.
Use this guide as a checklist for your next work event in another state so that you won’t miss anything
important!

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